Each element should be followed by the punctuation mark shown here. Earlier editions of the handbook included the place of publication and required different punctuation such as journal editions in parentheses and colons after issue numbers. In the current version, punctuation is simpler only commas and periods separate the elementsand information about the source is kept to the basics. End this element with a period.
OPRA requests must be in writing. While many governmental entities have a specific form for this purpose, you are not required to use it. Also, you should include your name, address, phone number and email address so the records custodian may contact you.
Specify how you want to receive your records — fax, hard copy, or electronic file sent via email or on CD. CD and paper materials can be mailed or picked up.
Also, if you request an electronic file, you can specify a particular file format, such as PDF or Excel. For example, for a document typically created in Excel, like a budget, you should be able to get the Excel worksheet. A amendment to the OPRA law reduced fees for paper copies to just 5 cents per page for letter size and 7 cents for legal, except for requests that require a substantial amount of time and effort to fill.
The fees apply only to paper copies. There may also be a charge for a CD and a charge for postage if you request that materials be mailed. There is no charge for email delivery of electronic documents, thus you can save money — also time, trees, and gasoline — by requesting email delivery of the records if an office has this capability.
There is also no charge to have materials faxed. In general, the delivery method is your choice, not that of the person handling your request. It would not be appropriate, therefore, for an office to mail you documents along with a bill if you requested email delivery and they could have complied with your request.
You should mention the maximum amount you are willing to pay when you submit the request. If the records custodian wants to charge you a fee above the amount you authorized, he or she must articulate the fee both in advance and in writing.
For someone who typically requests paper copies, this protocol is important for two reasons. One, it will help you avoid an unexpected bill. You can submit your OPRA request in person at the appropriate office, mail it, fax it, or email it.
New Jersey state offices have an online portal for submissions that you can link to here. Choose the state department; next choose the division. When the form comes up, fill it in and hit submit.
An office has 7 business days to respond to your request, but may ask for additional time to do so before the 7 days have elapsed. Day 1 is the first business day following the business day when your request is received.
If you send an email request on Saturday, for example, Tuesday is day 1 assuming Monday is a work day and not a holiday.Letâ€™s Write a Newspaper Story! An exciting, real-life writing course for elementary and middle school students.
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